Governance
Boards and decisions
General assemblies, attendance lists, polls and a numbered resolution book.
Books complete,
general assembly ready.
The member register, resolution book, income and expense records and activity report, all in one place and up to date. When the general assembly comes round, you don’t spend weeks gathering documents.
EVERYDAY HEADACHES
Lots of formalities, few volunteers.
Associations and foundations have to keep books, hold general assemblies and account for themselves — usually with a volunteer board.
- Today
The general assembly is coming up; the attendance list, last term’s decisions and the accounts are with three different people.
With EleleThe agenda, attendance list, proxies and decisions are on one screen. A finalised decision goes into the resolution book with a number and can’t be changed.
Boards and decisions - Today
At year end, records are pulled together from scratch for the accounts, the balance sheet and the activity summary.
With EleleDouble-entry books are kept all year; the trial balance, balance sheet and income statement are always ready. It helps you prepare the tables needed for year-end filings.
Income, expenses, dues and receipts - Today
The activity report is written from scratch every year, trying to remember the aid given, events held and meetings.
With EleleMeetings, decisions, events and aid recorded during the year flow into the activity report; you only add the commentary.
Reports - Today
The member register is a spreadsheet; join and leave dates and data-protection consents are scattered.
With EleleThe member register builds itself from applications and approvals; privacy notices, consents and data requests are kept on record.
Membership and roles
EXAMPLE FLOW
Example: preparing the annual general assembly.
An illustrative flow; the screenshot shows demo data.
The meeting is planned
The board decides on the date, place and agenda; the meeting is created and members are notified.
The documents are ready
The term’s accounts, balance sheet and activity report are produced from the records; the audit committee’s report is attached.
Attendance is taken
On the day, the attendance list is ticked off in the app and proxies recorded; the quorum shows on screen.
Decisions are recorded
Each agenda item’s decision is numbered in the resolution book; the roles of the newly elected board are updated in the app.
YOUR WORDS
In the language of formal work.
Terms match their legal meaning in Turkey; the app calls your members “members”.
- General assembly and attendance list
- A meeting type and its attendance list (hazirun), with proxies and quorum.
- Resolution book
- Numbered resolutions (karar defteri); a finalised resolution can’t change and corrections are made by a new one.
- Member register
- Join and leave dates and membership type, updated from applications and approvals.
- Books and balance sheet
- Double-entry books, a chart of accounts, trial balance and balance sheet; agree the right basis with your accountant.
- Activity report
- The year’s meetings, decisions, events and aid — a draft for the general assembly.
- Boards of trustees and committees
- Board, audit committee or trustees’ meetings, each with its own resolutions.
MODULE SET
Modules that come switched on.
They are ready at set-up; switch off what you don’t need and turn on more later.
- Money
Income, expenses, dues and receipts
Dues plans, collections, numbered receipts, cash and bank, and a double-entry ledger.
- Membership
Membership and roles
Applications, approvals, roles and the member register; you decide who sees what.
- Reports
Reports
Income and expenses, balances, receivables and activity reports, ready for the AGM.
- Feed
Feed, events and announcements
Announcements, posts, comments and events in one feed, with public share links.
- Communication
Messaging and notifications
Direct messages, a notification centre, preferences and dues reminders.
Related guides and pages.
FAQ
Associations and foundations ask.
Does the app file with DERBİS (the associations information system)?
No. You or your accountant make official filings and returns. Elele helps you prepare by keeping the member, decision and financial information organised and ready.
Can our accountant access the records?
Yes. Give your accountant a role that only sees the books and reports; they can also export the records into their own software.
Are legal records deleted when a member leaves?
No. Legal records such as receipts, resolutions and attendance lists are kept under retention rules, while personal data is handled under data-protection rules.
GET STARTED
Get your books in order this term.
Set up your association or foundation, bring in the member register and be ready for the next general assembly.