Membership
Membership and roles
Applications, approvals, roles and the member register; you decide who sees what.
You run the pitch,
we’ll handle the desk.
Who has paid their season fee, how many athletes are coming on Saturday, what did the new kit cost? Coaches stay on the pitch; athletes, parents and supporters get news from the same place.
EVERYDAY HEADACHES
Training runs like clockwork; club admin doesn’t.
An amateur club is usually carried by a few volunteers: the coach, a treasurer, a parent washing the kit on match day.
- Today
Season fees in instalments, with sibling discounts and the odd scholarship; by mid-season nobody can work out who still owes what.
With EleleA season fee plan is set up with instalments and per-athlete discounts. Parents see what’s left on their phone and pay by card; every payment gets a numbered receipt.
Income, expenses, dues and receipts - Today
Kick-off time changes; the news goes out in three different groups and some parents turn up for nothing.
With EleleTraining and matches are events in the feed; when the time changes everyone is notified, athletes confirm, and the coach sees the squad.
Feed, events and announcements - Today
Balls, kit, pitch hire, the away-game coach: costs come out of the chair’s pocket and the receipts sit in a bag.
With EleleEvery expense is recorded with its receipt, with kit and travel as separate lines. The season’s income and expense report is ready at the end.
Reports - Today
Supporters want to donate, but nobody knows where, how or whether they’ll get a receipt.
With EleleSupporters join with their own membership type; donations and supporter fees go into the same ledger with numbered receipts.
Membership and roles
EXAMPLE FLOW
Example: opening a new season.
An illustrative flow; the screenshot shows demo data.
The season fee is set
The board sets the season amount and instalment dates, with different plans by age group if needed.
Athletes sign up
An athlete or parent applies and the board approves. The plan charges automatically and a reminder goes out for the first instalment.
The schedule is shared
Training days and the first matches are published as events in the feed; the attendance list goes to the coach.
Kit is bought
New shirts and balls are recorded as expenses with invoices attached. The treasurer and board see the season budget at any time.
YOUR WORDS
In the club’s own words.
The app calls your members “athletes”; seasons, teams and matches work the way your club knows them.
- Athletes
- The member list and notifications use this word; for younger athletes a parent is linked too.
- Season fee
- A dues plan by season, with instalments, discounts and scholarships.
- Training and matches
- Events with RSVPs, an attendance list and reminders.
- Kit costs
- Shirts, balls, pitch hire, travel — separate expense lines in the season report.
- Supporters
- Their own membership type; supporter fees and donations with numbered receipts.
- Coach and captain
- Roles: the coach manages the schedule and attendance without seeing the accounts.
MODULE SET
Modules that come switched on.
They are ready at set-up; switch off what you don’t need and turn on more later.
- Money
Income, expenses, dues and receipts
Dues plans, collections, numbered receipts, cash and bank, and a double-entry ledger.
- Feed
Feed, events and announcements
Announcements, posts, comments and events in one feed, with public share links.
- Communication
Messaging and notifications
Direct messages, a notification centre, preferences and dues reminders.
- Reports
Reports
Income and expenses, balances, receivables and activity reports, ready for the AGM.
- Governance
Boards and decisions
General assemblies, attendance lists, polls and a numbered resolution book.
Related guides and pages.
FAQ
Sports clubs ask.
How do parents of younger athletes keep track?
Parents link their own account to the athlete; fees, receipts, training and match notifications go to them. Parents with several children follow them all in one place.
Is it too much for a small five-a-side group?
No. Turn on only what you need — splitting pitch hire, match day and an attendance list — and leave the rest switched off.
Can we run several teams separately?
Yes. Athletes are grouped by team or age group; notices, events and fee plans can be specific to a team.
GET STARTED
Get your club ready for the season.
Set up your community and define the season fee, so athletes and parents know before the first training session.